Complaints Handling Procedure



The principle assigned to deal with complaints is:

Tracey Rose Hawker

45 / 47 Staplehurst Road,





Tel No: 01795 435639


Company Registration No. 9327606



Step-by-step complaints procedure.

If you’re not completely happy with our service we’d like to hear about it so we can do something to put it right.


We do everything we can to make sure our customers get the best products and service possible. However, sometimes we may not get things right the first time.


When this happens, we want you to tell us what went wrong so we can put matters right.


We want to:

  • Make it easy for you to tell us what went wrong;

  • Give your complaint the attention it deserves;

  • Resolve your complaint fairly without delay; and

  • Make sure you are satisfied with how your complaint was resolved.


How and where to complain

If you are not satisfied with any aspect of our service or products you can tell us about your complaint in the following ways:

  • In person – call into our office at the address shown. We are open Monday to Friday from 7.30 am – 4.30 pm.

  • In writing – write to us and address your letter to The Complaints Manager.

  • By telephone – call us on 01795 435639 during our office hours and ask for the Customer Services Department.

  • By email – use the email address shown.


If you are not satisfied with any aspect of our service our products relating to your finace agreement, please tell us about your complaint.


Tel No: 01795 435639


Director – Tracy Hawker


How long will it take?

We aim to resolve your complaint straightaway but if we can’t, then we will write to you within three business days to tell you:

  • Why we have not resolved you complaint;

  • Who is dealing with your complaint; and

  • When we will contact you again.


We will aim to resolve your complaint quickly but it may take longer if it is complex.


We will keep you informed on a regular basis but if you need an update please call us on 01795 435639.


If we cannot reach agreement with you?

If we can’t agree a solution with you within eight weeks, we will:

  • Send a letter giving our reasons for the delay and an indication of when we expect to provide a final decision.


  • Issue our final decision letter which will explain our final position.


The Financial Ombudsman Service

Our aim is to resolve all our complaints internally. However, if after receiving our final decision letter, or if eight weeks have passed (this is sometimes referred to as the “eight-week rule”). You may have the right to refer your complaint to the Financial Ombudsman Service (FOS). The eight weeks from the date a complaint is received anywhere in our business. Their contact details are shown below.


Please note: Only complaints relating to the sale of financial services should be referred to FOS.


 The Financial Ombudsman Service can be contacted in writing:


Financial Ombudsman Service

Exchange Tower




Tel: 0800 023 456 (free for most people ringing from a fixed line) or 0300 123 9123 (cheaper for those calling using a mobile) or 44 20 7964 0500 (if calling from abroad).




Further information can be obtained from the Financial Ombudsman Services’s website at

Tel: 01795 435639  |  Fax: 01795479174  |  

WINDOWS 4 LESS LTD is an Introducer Appointed Representative and provides a pure client Introduction through Improveasy Ltd., a company registered in England and Wales (Co. Reg. number 7807352). Registered Office: Manchester Business Park, 3000 Aviator Way, Manchester M22 5TG. The firm is authorised and regulated by the Financial Conduct Authority (FRN 708623). The firm is authorised as a Broker, not a Lender, and offers credit facilities from a panel of lenders.  A small fee is earned by Improveasy upon activation of a finance plan. The credit is subject to application and status.

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